Student enrollments

The enrollment workflow connects each student to the correct school term, group, or class while validating academic and financial rules.

Before you enroll a student#

Make sure:

• the student already exists in the directory
• the target school term has been configured
• the destination group or class is available
• any previous debts or enrollment history have been reviewed

What Skolar helps validate#

During enrollment, Skolar can help you:

• suggest a recommended school term based on the previous enrollment
• show debts related to the student
• prevent duplicates
• block changes when the enrollment already affects payments or monthly charges

Recommended workflow#

1. Search for the student and open the profile.
2. Go to the enrollment tab.
3. Create a new enrollment or edit the current one.
4. Select the correct school term.
5. Validate the assigned group or class.
6. Save and confirm the result from the student profile.

Re-enrollments#

When re-enrolling:

• review the previous enrollment first
• confirm whether the next school term is active
• validate that the academic move matches the student and your school policy

If Skolar suggests a recommended term automatically, treat it as guidance, not as a replacement for administrative review.

Editing enrollments#

Editing is useful when:

• the student changed groups
• the school term must be corrected
• an operational adjustment is needed before financial movements are closed

If the system blocks an update, review related payments or monthly charges first.

Withdrawals#

Before withdrawing a student:

• confirm whether charges or payments are tied to that enrollment
• review whether the modification is still allowed by policy
• document the internal reason for the withdrawal

Frequent issues#

The system does not allow enrollment#

Check whether there is already a duplicate enrollment or a missing school term configuration.

The system does not allow editing or deleting#

This usually happens when tuition, debts, or invoices already depend on that enrollment.