Academic reports and exports

Academic reports in Skolar are not just for printing. They also help validate school structure, detect missing enrollments, and review results by class, level, or teacher.

What this reporting area includes#

The main reports cover:

• enrolled population by school term
• disenrollments and exit movement
• grades by subject or class
• grouped student lists with export support
• grades by education level with export
• student course load reports
• teacher evaluation results

When to use each report family#

Enrolled population and disenrollments#

Use these to:

• confirm how many students remain active in a term
• print administrative cuts by grade
• review withdrawals before closing a period

These reports depend on correct enrollment data and can mislead if the student is tied to the wrong term.

Grades by subject#

Use them when you need to:

• review performance by class or group
• print a subject-level academic cut
• identify special contexts such as reassessment or temporary groups

Lists and exports#

Lists allow grouping and sorting students by selected columns. They are useful for:

• administrative work outside Skolar
• level-based reviews
• sharing structured lists with coordination teams

Grades by education level#

This report is better for leadership review or bulk export. Skolar may generate it in the background and make it available afterward.

Teacher evaluation reports#

Teacher evaluation reporting includes:

• general participation stats
• averages by teacher
• averages by course
• averages by subject
• averages by question
• detailed student or course comments

Recommended review flow#

1. Confirm the correct school year, term, or education level first.
2. Review enrollments and withdrawals before interpreting grades or lists.
3. Use print views for operational cuts and exports for external analysis.
4. If a report depends on heavy cache or background generation, wait until Skolar finishes before exporting again.

What to verify before exporting#

• that the filter points to the correct level, class, or term
• that students are still enrolled in that context
• that grades have already been captured or closed
• that the report is no longer generating in the background

Reports that rely on heavy processing#

Some reports, especially grades by education level, may depend on heavy cache or queued jobs. When the report is not ready yet:

• the page may look empty or partial
• the export may ask you to come back later

That should not be treated as data loss until generation has actually finished.

Good practices#

• review enrolled population before sharing official lists
• print only after validating filters
• use level exports for large analysis and grouped lists for day-to-day operations
• read comments and teacher breakdowns before drawing quick conclusions from teacher evaluation data

Common issues#

Students are missing from the report#

The most common cause is that the selected term, class, or education level does not match the student’s active enrollment.

The level report is not exportable yet#

It may still be generating in the background. Wait for Skolar to finish building it and try again.

Subject grades do not match expectations#

Confirm whether the class is temporary or reassessment-based, because those contexts change how courses are grouped.