Financial reports and reconciliation

Skolar financial reports serve two different purposes: reviewing money already collected and reviewing what is still pending by student, class, or education level.

What this module includes#

Main flows:

• invoices by payment method on a specific date
• daily invoice detail
• debts by school class
• debts by education level
• summary or full debt exports

When to use each report#

Use invoices by payment method when you need to confirm:

• how much was collected on a specific day
• which payment methods were used
• which invoices are active and not voided

Use debts by school class when you need to review:

• which students in a class still owe money
• which fees concentrate the pending balance
• which overdue charges should be chased first

Use debts by education level when you need to:

• see debt aggregated for larger academic sections
• export data for administrative follow-up
• compare the financial situation across levels

Recommended daily reconciliation flow#

1. Open the invoice-by-payment-method report for the day.
2. Review active invoices and confirm there are no unexpected voids.
3. Open the daily detail view and validate amounts, payment methods, and billing data.
4. If you find discrepancies, inspect the specific invoice and its payment detail.
5. Then review debts by class or level to confirm what remains pending.

What debt reports depend on#

Debt calculations depend on:

• active or historical enrollments
• fees attached to the corresponding school term
• scholarship adjustments when applicable
• payments already applied to each fee

Because of that, always validate enrollments, scholarships, and posted payments before assuming a debt report is wrong.

Exports#

Education-level exports are useful when your team needs to:

• share follow-up outside Skolar
• prepare a finance cut by section
• compare summary and full detail outputs

Use the summary export for executive review and the full export when collections work needs student-level detail.

Common issue#

The debt total does not match what I expected#

Review enrollment status, scholarship updates, and whether payments were registered against the correct fee before treating the report as an error.